System Documentation

TalentHire PH is a comprehensive Recruitment & Applicant Tracking System (ATS) designed for the Philippine market. It covers the entire hiring lifecycle — from posting jobs and receiving applications, through AI-powered screening, interview scheduling, offer management, onboarding, and employee management including payroll, attendance, leave, and shift scheduling.

Public Pages — Anyone can browse job listings at /jobs, track their application status at /track, and view pricing at /pricing.

Admin Dashboard — Authorized users log in at /login to access the dashboard at /dashboard. Your role determines which features you see.

TalentHire PH supports five user roles:

Navigate to Dashboard → Jobs → Create New Job. Fill in the required fields:

Once published, the job appears on the public job board at /jobs.

From the Jobs page, you can:

The public job board at /jobs shows all active positions. Candidates can search by keyword and filter by department, location, and employment type. Each job card shows the title, department, location, salary range, and employment type. Clicking a job opens the full detail page where candidates can apply directly.

Every application moves through a 6-stage pipeline:

1. Applied — Initial submission received

2. Screening — Under review by recruitment team

3. Interview — Candidate invited for interview

4. Offer — Offer being prepared or extended

5. Hired — Candidate accepted and hired

6. Rejected — Application declined

You can advance candidates between stages from the Applications page or the Pipeline Board.

TalentHire PH includes AI-powered resume analysis. When a candidate applies:

You can also manually trigger AI screening from any application's detail panel.

Click any application to open the detail panel showing:

The Pipeline Board at Dashboard → Pipeline Board provides a Kanban-style view of all applications. Each column represents a pipeline stage (Applied, Screening, Interview, Offer, Hired, Rejected), and each card represents a candidate.

Move candidates between stages by simply dragging their card from one column to another. The status update is saved automatically. This is the fastest way to manage your hiring pipeline.

Click any card to open a detail drawer with:

Navigate to Dashboard → Interviews to manage all interviews. Click "Schedule Interview" to create a new one:

The Interviews page offers three views:

Export any interview to your calendar:

Track interview progress: Scheduled → Confirmed → In Progress → Completed, or mark as Cancelled / No-Show / Rescheduled.

Navigate to Dashboard → Scorecards and click "New Template". Define:

- Name (e.g., "Communication Skills", "Problem Solving")

- Max Score (1-10 scale)

- Weight (multiplier for importance, 1-10)

When an interview is linked to a scorecard template:

For high-volume hiring (common in BPO), navigate to Dashboard → Bulk Hiring:

Group hired candidates into training cohorts:

Process multiple applications at once:

Create offers from:

Offer details include: position, department, base salary (PHP), allowances, signing bonus, benefits, probation period, and start date.

Offers move through: Draft → Pending Approval → Approved → Sent → Accepted/Declined/Countered/Expired/Withdrawn

Each offer gets an auto-generated number (OFR-YYYYMMDD-XXXX).

Track pre-employment assessments directly on the offer:

The Candidates module at Dashboard → Candidates (for Admins/Recruiters) serves as your talent pool CRM:

Track candidates through: New → Contacted → Interested → In Pipeline → Placed → Archived (or Not Interested)

Each recruiter manages their own candidate pool — data is scoped per recruiter.

When a candidate is hired, create an onboarding process from Dashboard → Onboarding:

Each onboarding process has tasks organized by category:

Tasks auto-update the overall status: Pending → In Progress → Completed.

Create reusable onboarding templates with pre-defined task lists. A default BPO template with 10 Philippine-standard tasks is included. Use the Templates tab to create, edit, or delete templates.

Navigate to Dashboard → Recruitment Analytics for deep hiring metrics. Select a time period (30, 60, 90, 180 days, or 1 year) to filter all data.

Navigate to Dashboard → Email Templates to manage recruitment email templates. Four default templates are auto-created on first visit:

Templates support dynamic variables that are replaced with real data when sending:

Click any variable button in the editor to insert it into the template body.

The Reporting page at Dashboard → Reporting has three tabs. The Overview tab shows:

The Activity Log tracks all recruiter actions in the system:

Detects duplicate applications by email or phone within the same company. Expandable groups show all matching applications across different jobs.

Navigate to Dashboard → Payroll → Employees tab to manage payroll employees:

In the Pay Periods tab:

1. Create a pay period (Semi-monthly or Monthly)

2. Set the date range and select employees

3. Click Compute — The system calculates:

• SSS contributions (52-bracket table, 14% rate with WISP)

• PhilHealth (5%, floor ₱10K, cap ₱100K)

• Pag-IBIG (EE 1-2%, ER 2%, cap ₱5K)

• BIR withholding tax (TRAIN Law 2023+ brackets)

• BPO premiums: OT 125%, Night Diff +10%, Holiday +100%, Rest Day +30%

4. Review → Approve → Mark as Paid

Generate required Philippine government reports:

Set up shift schedules in the Shift Schedules tab:

Assign employees to shifts in the Shift Assignments tab:

Track daily attendance in the Daily Attendance tab:

TalentHire PH includes 9 pre-configured Philippine leave types:

Customize or add new leave types in the Leave Types tab.

Initialize leave balances per employee per year. The system supports:

Navigate to Dashboard → Scheduling → Weekly Roster to see a visual grid of all employees × 7 days showing:

Below the roster, a coverage table shows headcount per shift per day with color-coded indicators:

In the Swap Requests tab:

Employees with the "employee" role see a single My Portal page with 6 tabs:

To enable ESS for an employee:

1. Go to Dashboard → Back Office

2. Create a user account with the "employee" role

3. Link the user to their PayrollEmployee record

Once linked, the employee can log in and access their portal.

Navigate to Dashboard → Back Office (Admins, Hiring Managers, Platform Admins only):

Navigate to Dashboard → Company Profile to configure your company details:

This information is used throughout the system — in email signatures, the AI assistant's context, and document generation.

The system auto-generates professional email signatures (text and HTML) from your company profile data. Access it from the Company Profile page.

Navigate to Dashboard → Email to set up your company's email sending capability:

Once configured, you can send emails from the Email page:

Navigate to Dashboard → TalentHire AI for an embedded AI chatbot with Philippine HR expertise:

The AI automatically knows your company details (name, address, TIN, etc.) and incorporates them into its responses.

Candidates can track their application status at /track (no login required):

1. Enter the email address used when applying

2. View all applications with current status

3. Visual progress stepper: Applied → Review → Interview → Offer → Hired

4. See job title, company, department, and location

5. Applied date and last update timestamp

Privacy: No internal data is exposed — no AI scores, recruiter notes, or internal assessments are visible to candidates.

TalentHire PH is multi-tenant. Each company's data is completely isolated: